FAQs about Japanese Courses

General

Q
What’s the difference between Practical Conversation Course and General Course?
A

The class structure of Practical Conversation Course is focusing on the conversation. The students study to put what they learn that day into practice of life in Japan.

Q
About how much would the monthly living expense be?
A

It significantly varies depending on your accommodation. For more information about accommodation, please see this page.
Other expenses include transportation and food. It’s around 500 JPY to 1,000 JPY per day for transportation if you live within 1-hour range from the school. Lunch at casual restaurants is around 500 JPY to 1,000 JPY.

Q
How can I solve problems while studying at KAI?
A

If you are unsatisfied while studying at KAI, please first talk to your teacher or staff at the reception. If your problem can’t be solved by above, please refer to the student handbook you receive after your enrollment.

Online lessons

Before application

Q
Which app do you use for online lessons?
A

We use an app called “Zoom”.

Q
How can I download Zoom?  How can I download the app for mobile?
A

There is a download center on the home page of Zoom.  You can download there.
Please install the newest version when the app is updated.  

https://zoom.us/download

Q
How much data is needed?
A

If your data capacity is limited, you may have trouble when using Zoom for a long time.   We recommend to use an unlimited capacity Internet service.

Q
Is it enough if I have one PC?
A

It is possible to participate in the lesson with one PC, but considering to use the textbook on hand, it is better to use two devices such as PC and  tablet or PC and mobile phone.  You can participate in the lesson with the tablet but the video will be off while you are watching PDF data of your textbook in the tablet.  ( You can listen to the teacher and your classmates talking but you can’t see them.)  Also, it is not necessary to prepare microphone and camera if they are installed in your PC but we recommend to use headset or earphone with microphone to provide the better environment.

Q
Is Zoom safe?
A

The security of Zoom has become news since around March, 2020, but Zoom issued a massive update to enhance security from June 1.  Also KAI School uses meeting passwords and follows best security practices.  
We have been using Zoom since March, 2020 without any problems.
We will continue to collect information about security and do our best.

Q
I am worried about my home internet connection.
A

If you have concerns, we can give you a connection test before the lessons start.  If it is determined to be difficult for you to take lessons, you can cancel for free. 
However if you decide to proceed with your application and attend lessons, the normal cancellation policy will take effect.

After application (During the course)

Q
I cannot join the zoom meeting.
A

The easiest way to join the zoom meeting is by using the link we provide. This way you don’t need to type your ID or password.

Q
My voice cannot be heard by teachers and classmates, even though it is not muted.
A

Try these methods:

  1. Leave the Zoom meeting and reenter.
  2. Click “ ∧ “ mark on the right hand side of your microphone button and change settings.  If your PC doesn’t have microphone, choose “same as the system”
Q
It is difficult to listen because the sound suddenly become very loud.
A

Click “ ∧ “ mark on the right hand side of your microphone button and change settings.  Click “audio setting”  on the bottom and uncheck “adjust the volume of microphone automatically” in the microphone setting.

Q
Internet connection is unstable and images and sound are distorted.
A

Try these methods:

  1. Turn off your camera.
  2. Leave the Zoom meeting room and reenter.
Q
I could not take the lesson because of internet connection problems.
A

We cannot refund or compensate the lesson fee because of your problem.
Each lesson is recorded and shared after the lesson, so please catch up by yourself by watching the recording.  The recordings will be deleted after 1 week.

Q
I cannot join the zoom meeting with the message saying, “The meeting is scheduled for 202//”.
A

The message appears when the teacher has not started the meeting yet.
Reenter the meeting 5 minutes before the lesson.  If the message appears 5 minutes before the lesson, please contact the Skype group chat of your level or contact DLS(Digital Learning Service) Support.  (Where you contact is different from the course you take.)

If you questions are not solved, please feel free to contact us.
Contact information :

  1. e-mail address: admin@kaij.co.jp
  2. skype: KAI J support

General Japanese course

Q
Will you tell me the nationalities of your students?
A

46% is Europeans including 13% of Sweden. Other European countries include Spain, Switzerland and UK, etc. 27% is Asian which includes Taiwan’s 14%. The rest are from North America, Latin America, Oceania and Africa.

Q
At what times of the year can I start studying at the school?
A

The school takes in new students 4 times during the year: Jan/Apr/Jul/Oct. The maximum length that you can study for with a student visa is 2 years. If you plan to study in a Japanese university / vocational school, please note that they usually begin in April or October. It means you should finish your lessons with KAI in March or September.

Q
What is the deadline for submitting an application?
A

Please refer to the this page. Late applications are only accepted if you have a very special reason.

Q
Is it necessary for all the documents to be translated into Japanese?
A

Only those written in Japanese or English are accepted. Documentation in other languages must be accompanied by a Japanese or English translation.

Q
Is there anything that I should note when filling out the application form?
A

Yes – Please do not leave any blanks. When something is not applicable, please write N.A. If you make a mistake, cross it out with two parallel lines; please do not use correction fluid.

Q
What documentation is needed if I am still in University?
A

A proof of graduation form your high school and an offical letter indicationg your enrollment at the University are needed.

Q
What kind of certificate is applicable to show my Japanese ability?
A
  • A certificate from Language institute / University / high school indicating the total amount of hours studied.
  • A Japanese Proficiency Test certificate.
Q
Is the section regarding previous visits to Japan in the personal record important?
A

Yes – your application will not be accepted if you do not state all previous visits to Japan in the personal records. The reason and duration of any previous visits should be stated. If you are unable to give the exact dates of any previous visits, you musut state the reason why you are unable to do so.

Q
Who should I do if I do not have any documentation from my job stating my occupation and income?
A

A tax statement showing your annual income is acceptable. Other documentation may be acceptable – please ask for clarification.

Q
Is there a minimum income that a sponsor who lives in Japan must be earning in order to pledge support?
A

An annual net income of 8,000,000 JPY is the absolute minimum. However, the number of your family members, the age of the sponsor, his/her legal status etc. will also be taken in account to see whether it is possible for him/her to provide financial support for you. (approx 2,000,000 JPY/year)

Q
What are the necessary conditions that my sponsor must fulfill if he/she is are resident alien?
A

The sponsor must have a close relationship with you (i.e. be your relative), and must be regarded as having had a stable life for a long time. His/her income, visa status, visa length, number of family members etc. will be taken into account when determining whether if is possible to support you.

Q
How long will it take until I can speak Japanese?
A

If you live in Japan and study Japanese language, even complete beginners can do some shopping in town and make orders at restaurants in 3 months, and exchange opinions with Japanese in a year.

Q
I have never learned Japanese. Is it OK?
A

Yes. We have a class for complete beginners. If you learn hiragana in advance, you can digest lessons even better.

Q
What kind of things do the students study?
A

They study “Reading,” “Writing,” “Speaking,” and “Listening” with balance with learning Japanese grammar.

Q
Do the teachers use the languages the students can understand such as English in class?
A

They teach only in Japanese. But you don’t have to worry. They use a lot of pictures and photos to explain so that even the complete beginners can understand.
Once you get used to this way of study, you can also get accustomed to thinking in Japanese. As a result, you can become a good Japanese speaker sooner. Please take full advantage of your staying in Japan.

Q
Do they give homework?
A

Yes. By doing homework everyday, you can make sure to remember what you learn at school. In addition, doing homework every day can be good preparation for the mid-term and final exams.

Q
Can we learn Japanese culture, too?
A

Yes. There’s a class to experience traditional Japanese culture such as tea ceremony and Japanese calligraphy every week. Moreover, you can see and experience modern Japan at after-school programs and activities, etc.

Practical Conversation course

Q
How can I take this course?
A

Please go to this page. If you have any questions, please make an inquiry here.

Q
Is it possible to continue taking Practical Conversation Courses?
A

Yes. You can take the next level class once you complete your current one. The levels are from 1 to 4 at this moment.

Q
Do they learn Hiragana and Kanji in Practical Conversation Course?
A

Yes. They learn Hiragana in level 1 and Kanji in level 2 for several minutes at the end of the classes. In addition, we offer self-learning material as homework. For Kanji, we offer self-studying material and make corrections on request basis.

Q
Is it possible to transfer from Practical Conversation Course to General Course?
A

Yes. The class of General Course will be determined based on the result of the placement test and interview.

Q
Is it possible to participate in class from the middle of the course?
A

Yes. The tuition fee will be calculated on a weekly basis. In case you participate in level 1, you may be asked to take catch-up lessons (extra charge) in advance. 

Q
Is it possible to choose the time of the class?
A

No. The time is fixed depending on the class.

Q
Is it possible to participate only for one or two weeks?
A

Yes. However, we can’t issue the certificate of completion.

Q
What kind of activities can we attend?
A

You can attend cultural activities for Practical Conversation Course students like “origami”, “tea ceremony” and “shodo (Japanese calligraphy) once a week. You can also attend activities hosted by school such as “izakaya party”, “bowling”, “picnic”, etc. We inform the schedule and how to make reservations after the course starts.

Summer courses

Q
I understand that Summer B (August) is a 3-week-course. But could I study for 4 weeks?
A

Yes, you can study for 4 weeks in August. However, please note that the class time and room of the last one week may be changed.

Q
Until when should I apply for the summer activities?
A

You can apply for some activities even after the course have started, however, many activities may be booked up before the course starts. Applying with your lesson is recommended.

Q
How can I get the early bird discount?
A

It is applicable only when the booking is completed 3 months prior to the course start date. Please contact us for detail.

Q
How many students do you have in a class?
A

Max. 8 persons in July and max. 12 persons in August course.

Q
Could I obtain the certificate after finishing the course?
A

Yes. But please note that your attendance must to be 80% or more to get the certificate of course completion.

Private lesson

Q
How do you decide the dates and times of the lessons?
A

We make an arrangement based on your request.

Q
Can I make a request about the content of the lessons?
A

Yes, you can. We’ll have a free counseling session before starting the lesson and design your lesson plan based on the result of it. If you aren’t sure how you would like to study, we’ll offer you a proposal based on the purpose of your study as well as your planned study time period, hours per day and frequency, etc.

Q
How do you decide the educational material?
A

If you have some educational material you would like to use, please let us know. We can also recommend some textbooks.

Q
Do the teachers speak and explain in English in class?
A

Basically, we teach with “direct method”, which is the method the teachers use only Japanese in class. That’s because we believe understanding and thinking in Japanese are more effective to learn Japanese language. However, as the hours of private lessons are limited, it’s possible to explain some points and things hard to understand in English.

Q
Is it possible to appoint a specific teacher?
A

Yes, it is. There are some people who appoint their previous teachers. In that case, we need to decide the lesson schedule with their availability.

Q
Is the teacher the same all the time?
A

Basically, one teacher gives the entire lessons. In case you take multiple lessons per week, it is likely that you have two teachers.

Q
Can I change the teacher?
A

Yes, you can. If you want to, please don’t hesitate to let us know.

Q
How can I pay the tuition fee?
A

Please pay the total tuition fee of the following month before your lesson starts and do it monthly in advance later on. We accept credit cards, too.

Q
How can I cancel? Can I get a refund?
A

If you would like to leave school in the middle of your course, please refer to our “Refund Policy” page.